Invoicing
We track what customers owe you, apply payments as they come in, and provide accounts receivable reports so you always know where your money stands.
What This Is
This service keeps the accounts receivable side of your books accurate and up to date in QuickBooks Online. When a customer pays you, we apply that payment to the correct invoice so your records reflect what has actually been collected and what is still outstanding. You also get regular A/R reports that show you exactly who owes you money and how long it has been sitting out there.
You handle the customer relationship and send invoices however you normally do. We handle the recordkeeping behind it. Payments get matched, balances get updated, and your books stay clean without you having to dig through QBO every time you want to know where things stand.
Payment Application
Payment Application
When payments come in from customers, we record them in QuickBooks Online and apply them against the right invoices. This keeps each customer’s balance accurate and prevents the kind of mismatches that make your books unreliable. No more guessing whether a deposit was for one job or another.
Accounts Receivable Reporting
Accounts Receivable Reporting
We provide A/R aging reports that break down outstanding balances by customer and by how long each amount has been unpaid. You can see at a glance who is current, who is 30 days late, and who has been sitting at 60 or 90 days without paying.
Why This Matters
Contractors and trade businesses deal with a lot of moving parts. You might have ten jobs going at once with different customers paying on different schedules. Some pay on completion, some pay in draws, and some take 45 days to send a check. Without someone managing the receivables, it is easy to lose track of who owes what and how much is actually coming in the door.
Most of the trade business owners we work with don’t have time to sit down and reconcile customer payments against open invoices. So payments pile up unapplied, balances look wrong, and when it comes time to pull a report or file taxes, the numbers don’t tell a useful story. That creates problems downstream with your financial statements and your tax return.
Money Left on the Table
Money Left on the Table
When receivables aren’t tracked properly, invoices slip through the cracks. A customer who owes you $4,000 from two months ago might go unnoticed because nobody is looking at the aging report. You did the work. You deserve to get paid for it. Accurate A/R tracking makes sure nothing gets forgotten.
Unreliable Books
Unreliable Books
If payments aren’t applied correctly in QBO, your financial statements are off. Revenue looks wrong, customer balances are inflated, and your Profit and Loss doesn’t reflect reality. That makes it harder to plan, harder to get a loan, and harder for your CPA to do accurate tax work.
What Changes
You stop wondering who has paid and who hasn’t. Instead of logging into QuickBooks to try to figure it out yourself or scrolling through bank deposits to match things up, you get a clear report that lays it all out. Outstanding balances are accurate. Payments are applied. The picture is complete.
Your books become more reliable overall because the receivables side is no longer a mess of unapplied payments and incorrect balances. When your CPA pulls your financials at year end, the revenue numbers are solid. And when you need to make a decision about taking on a new job or buying equipment, you know how much money is actually owed to you and when it is likely to come in.
Cash Flow Visibility
Cash Flow Visibility
You know exactly how much is outstanding across all your customers at any point. You can see what is due this week, what is overdue, and what is likely to come in next month. That kind of visibility helps you plan payroll, materials purchases, and other expenses with more confidence.
Clean Records for Tax Time
Clean Records for Tax Time
Accurate receivables feed directly into accurate financial statements. When it is time to file your business tax return, your income is properly recorded and nothing is double-counted or missing. That means fewer surprises, fewer corrections, and a smoother process with your tax preparer.
Long Beach's CPA for Contractors and Trades
The Next Step:
A Quick Conversation
Tell us about your business and where you need help. We'll ask a few questions, let you know what we can do, and give you a quick quote.