Bill Payment
We manage your accounts payable so every bill gets tracked, scheduled, and paid on time. Up to 50 bills per month.
What This Is
You have suppliers, material vendors, equipment rentals, subcontractors, insurance premiums, and a dozen other bills coming in every month. Each one has a different due date, a different payment method, and a different consequence for being late. Keeping track of all of it while running jobs is a lot to manage.
This service handles your accounts payable. We track every bill that comes in, schedule payments so nothing is late, process the payments, and record everything properly in your books. You stay informed about what’s going out and when, but you don’t have to be the one chasing due dates and writing checks. This covers up to 50 bills per month.
Tracking and Scheduling
Tracking and Scheduling
Every bill gets entered when it arrives. We log the vendor, the amount, the due date, and any early payment terms. Payments are scheduled so nothing slips through and nothing goes out earlier than it needs to. You get visibility into what’s owed and when it’s due without having to dig through a pile of invoices.
Payment and Recording
Payment and Recording
Payments get processed on schedule. Every transaction is recorded in QuickBooks with the correct vendor, category, and date. Your accounts payable balance stays accurate in real time. When you look at your books, the numbers reflect what’s actually been paid and what’s still outstanding.
Why This Matters
Contractors and trade businesses deal with a high volume of vendor bills. Material suppliers, tool rentals, dump fees, subcontractor invoices, fuel cards, insurance payments. They come in by email, by text, in the mail, and sometimes as a handwritten note on a job site. It’s easy for one to get buried.
A missed payment to a material supplier can mean a credit hold right when you need to order for a new job. A late insurance premium can create a lapse that puts your license or bond at risk. These aren’t just accounting problems. They’re operational problems that slow down your work and cost you money.
The Scattered Inbox Problem
The Scattered Inbox Problem
Bills arrive in five different formats from twenty different vendors. Some send emails, some mail paper invoices, some text you a photo. Without a system to capture all of them in one place, something eventually gets lost. You don’t realize it until the vendor calls asking where their money is.
The Cash Flow Blind Spot
The Cash Flow Blind Spot
When bills aren’t tracked centrally, you don’t have a clear picture of what’s going out this week or next week. You might commit to a material purchase or a new hire without realizing you have $8,000 in vendor payments due in the next ten days. That kind of surprise creates real problems for trade businesses running on tight margins.
What Changes
Every vendor gets paid on time. No more angry calls from suppliers. No more scrambling to remember if you paid that invoice or not. You know exactly what’s owed, to whom, and when it’s going out. Your books reflect all of it accurately, which means your financial statements and tax returns are built on solid numbers.
You also get your time back. Instead of spending evenings sorting through bills and logging into bank accounts, you can focus on bidding jobs, managing crews, and keeping your projects on track. The bill payment process runs in the background, and you stay in the loop without doing the work.
Vendor Relationships Stay Strong
Vendor Relationships Stay Strong
Paying on time keeps your accounts in good standing. Suppliers keep extending credit. Subcontractors keep showing up. When you need a rush order or a favor from a vendor, it helps to be the contractor who always pays on schedule. That reputation is worth protecting.
Better Visibility Into Your Money
Better Visibility Into Your Money
With all payables tracked and recorded properly, you can see at any point how much cash is committed to upcoming bills. That makes it easier to plan purchases, time new projects, and avoid overextending yourself. Your books become a tool you can actually use to make decisions instead of just a record you hand to your tax preparer once a year.
Long Beach's CPA for Contractors and Trades
The Next Step:
A Quick Conversation
Tell us about your business and where you need help. We'll ask a few questions, let you know what we can do, and give you a quick quote.