Can a bookkeeper do my taxes or do I need a CPA?
A bookkeeper can prepare your tax return in California as long as they’re registered with CTEC (California Tax Education Council). Plenty of bookkeepers do basic returns. But there are real limitations to what a bookkeeper can do compared to a CPA, and those limitations tend to matter more as your business grows.
The biggest difference is representation. If the IRS sends you a notice, questions a deduction, or opens an audit, a bookkeeper cannot represent you. A CPA can. So can an enrolled agent or a tax attorney. For trade and construction businesses that deal in cash, large equipment purchases, and subcontractor payments, the audit risk is higher than average. Having someone who can step in and handle the IRS directly is worth something.
The other difference is strategic tax advice. A bookkeeper records what already happened. A CPA can help you plan what should happen. Should you buy that truck before December 31 or wait until next year? Does it make sense to switch from an LLC to an S-corp? Is your retirement plan set up to maximize deductions? These are questions that require tax knowledge beyond return preparation.
Where things really break down for contractors and service businesses is when the bookkeeper and the tax preparer are two separate people who don’t talk to each other. Your bookkeeper categorizes expenses one way, your tax preparer reclassifies half of it, and nobody catches the job costs that should have been tracked differently all year. Deductions get missed because the person doing your taxes doesn’t understand how your books were set up.
The best setup for most trade businesses is having your books and your business tax returns handled by the same firm or at least tightly coordinated. When the person preparing your return is the same person who maintained your books all year, they already know what happened. They know about the equipment you bought, the subs you paid, and the jobs that ran over budget. Nothing falls through the cracks at tax time because they’ve been looking at your numbers every month.
If you’re a sole proprietor with simple finances, a registered bookkeeper preparing your return might work fine. But most contractors and trades businesses outgrow that pretty quickly. Once you have employees, equipment depreciation, job costing, and entity structure decisions to think about, you need someone with deeper tax expertise.
A Long Beach bookkeeper who is also a CPA gives you the best of both worlds. Clean books all year that feed directly into an accurate, optimized tax return without the handoff problems that come from splitting the work between two providers.
Long Beach's CPA for Contractors and Trades
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More Questions
What forms do I need when I hire a new employee?
At minimum you need a W-4, Form I-9, and to report the new hire to California EDD within 20 days. There are a few other items to handle before that employee starts working.
Read answerCan I deduct tolls and parking for work?
Yes, as long as the driving is for business and not your regular commute. Tolls and parking are deductible on top of the standard mileage rate, which makes them one of the more commonly missed deductions for contractors.
Read answerWhat should a bookkeeper do for a contractor?
A bookkeeper for a contractor should handle much more than basic data entry. They need to track job costs, manage subcontractor payments, categorize expenses for maximum deductions, and deliver reports that show profitability by project.
Read answerCan I use QuickBooks to track subcontractor payments?
Yes. QuickBooks Online handles subcontractor tracking well if you set up each sub as a 1099-eligible vendor, code payments to the right jobs, and collect W-9s before you pay anyone.
Read answerWhat records do I need to keep for my contracting business?
Keep income records, expense receipts, job-related documents, payroll files, subcontractor paperwork, and vehicle logs. Most records should be kept for at least three to seven years depending on the type.
Read answerHow much does payroll processing cost for a small business?
Most small businesses pay between $40 and $200 per month for payroll processing, depending on employee count and how much of the work they handle themselves. The real cost depends on whether you use software or outsource it entirely.
Read answer